In order to comply with national standards, Iowa has adopted Document
Formatting Standards. Effective July 1, 2009, all documents presented for
recording (except those listed below) MUST meet the requirements outlined in
chapters 331.606A and 331.606B, Code of Iowa.
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All documents shall consist of one or more individual pages not
permanently bound or in a continuous form. A page means a writing,
printing, or drawing, other than a plat of survey or a drawing related
to a plat or survey, occurring on 1 side only, and not larger than 8 1/2
x 14. The document shall not have any attachment stapled or otherwise
affixed to any page except as necessary to comply with statutory
requirements. However, individual pages of a document may be stapled for
presentation for recording. Labels that are firmly attached are
acceptable. |
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The first page of each document shall have a top margin of at least
3 inches of vertical space from left to right which shall be reserved
for the recorder’s use. All other margins on the document shall be a
minimum of ¾ of one inch. Nonessential information such as page numbers
or customer notations may be placed in a margin except the top margin. |
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All preprinted text shall be at least 8 point in size and no more
than 20 characters and spaces per inch. All other text typed or computer
generated, including but not limited to all names of parties to an
agreement, shall be at least 10 point in size and no more than 16
characters and spaces per inch. |
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Each document shall be of sufficient legibility to produce a clear
reproduction. |
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Each document shall be on white paper of not less than 20 pound
weight without watermarks or other visible inclusions. |
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All signatures on a document shall be in black or dark blue ink and
of sufficient color and clarity to ensure that signatures are readable
when the document is reproduced. All names shall be typed, printed, or
stamped beneath the original signature. |
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Embossed or inked stamps shall not cover or otherwise materially
interfere with any part of the document. |
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Each document that is presented for recording shall have the following
information on the first page below the 3 inch margin:
| 1. |
Prepared By: The name of the business, name of the individual,
address and phone number |
| 2. |
A return name and complete address |
| 3. |
Taxpayer Info: The name and address of the taxpayer for any document
of transfer |
| 4. |
The title of the document |
| 5. |
The names of all grantors and grantees |
| 6. |
The legal description |
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***If insufficient space exists on the first page for all of the
information described in numbers 1-6 above, reference the page number
where that information is located on the first page. |
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Documents dated on or after July 1, 2007, may not include any
personally identifiable information. Personally identifiable information
is defined as an individual’s Social Security number, bank account
numbers, credit account numbers, or debit account numbers.
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The following documents are exempt from document formatting requirements:
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A document that was signed before July 1, 2005. |
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A military separation document. |
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A document that was executed outside of the United States. |
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A certified copy of a document issued by a governmental agency,
including a vital record. |
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A document where one of the original parties is deceased or
otherwise incapacitated. |
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A document formatted to meet court requirements. |
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A federal tax lien. |
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A filing under the uniform commercial code, chapter 554. |
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A plat or survey or a drawing related to a plat or survey. |
Non-standard Fee: On or after July 1, 2005, a document that does not conform
to the document formatting standards shall not be recorded except upon payment
of an additional recording fee of $10.00 per document or instrument. However,
the non-standard fee may not be applied to the following:
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The legibility requirements |
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The requirement to include the taxpayer information on documents of
conveyance |
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The requirement that all documents have original signatures in black
or dark blue ink and the names of the parties typed below their
signatures |
Forms:
Click on the links below for more specific information about the
other Recorders services.
Recorders Home Page
Genealogy
Information
Military
Service Records Information
Real Estate Information
Land
Records and Iowa Land Record Website
Recording
Information and Fees
Iowa Real
Estate Transfer Tax Calculator
License Registration Information
Fishing
and Hunting
Boat
ATV, ORV and
Snowmobiles
Vital Records Information
Marriage
Application
Birth,
Death and Marriage
Passports Information
Passport
Information and Application
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Address of
Recorder's office:
Cedar County Courthouse
400 Cedar Street Suite 202
Tipton, IA 52772
Hours Office is open:
8:00 A.M. - 4:00 P.M.
Phone Number:
(563) 886-2230
FAX Number:
(563) 886-2120
Office holder name:
Charline L. Thumm
Employees in
Recorder's Office:
Malissa Woolley, Deputy
(General Public Questions, Document Recording, Document Standards, Real
Estate Questions, Passports, Vital
Records, DNR Questions, ATV, Snowmobile, Boat & H&F Questions)
Melissa Helmold, Deputy
(General Public Questions, Document Recording,
Document Standards, Real Estate, Passport, & DNR Questions)
Jodi Shields, Clerk
(General Public Questions)
Recorder's Forms:
Downloadable forms
used in the Recorder's office
Recorder's Links:
Iowa Land Records
Other Related Links:
Iowa DNR
Iowa Secretary of State
U.S. Passport Agency
State of Iowa Government
Iowa Legislature
General Assembly
Iowa Department of
Public Health
Genealogy Websites
Iowa GenWeb
Roots Web
US GenWeb |
